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Students
/ Current Students / Postdoctoral
/ Travel Policy
POSTDOCTORAL
STUDENT TRAVEL POLICY
Subject to the
availability of funds, NJDS may support students to attend one conference
per year if the following requirements are met:
Conference
Attendance Approval
- Students must submit a travel approval/advance request form at least
one month prior to the date of the meeting. The maximum amount of
the total support is $500.00, which includes registration fee, transportation,
meals and lodging.
- All abstracts
must first be submitted to the Department Chair for approval prior
to submission to the intended conference; example: American Academy
of Periodontics, American Academy of Pediatric Dentistry, American
Academy of Orthodontics, etc.
- Together with
the travel approval/advance request form, students must provide to
the Department Chair,
- A letter
from the conference organizer indicating acceptance of the student's
poster or oral presentation, and a schedule of their activities
during the conference to justify of the intended length of stay.
Registration
- Registration fee will be reimbursed at the student membership rate.
Air Fare,
Car, Train and Public Transportation
- Students granted permission to attend a conference will be reimbursed
for airfare at the lowest economy rate for advanced reservations (to
be determined by the Department Chair for each event).
- Students must
use public transportation or shuttles to/from the airport and to/from
the hotel and/or conference site. Travel arrangements from home to
the airport and the reverse, should be arranged by the student utilizing
the least expensive mode of transportation. In cases in which the
student finds it necessary to ride to and park at the airport prior
to departure, parking will be reimbursed at the long term parking
rate. Students will not be reimbursed for any of the following expenses.
- Taxis
- Rental Cars
- Telephone
Calls
- If the conference/meeting can be reached by car or train at
a lower cost than by plane, students will be encouraged to utilize
these modes of transportation and to carpool if possible. The
driver will be reimbursed at 32.5 cents per mile plus parking
and toll charges (as outlined in the University Policy-Travel
Related Expense see original Reimbursements, Coding 00-01-50-10:00).
Lodging
- Students will be reimbursed at the rate of an economy hotel approved
by the Department Chair. Students are expected to share a room with
another student of the same gender and will be reimbursed at a rate
for shared accommodations. If a student brings a guest (i.e., spouse,
significant other), and therefore opts not to share accommodations
with another NJDS student, thereby resulting in the need for an additional
room, that student/guest will be responsible for additional room charge.
Meals
Students are allowed
$35.00/day for meals.
Expense
Reports
- All appropriate original receipts must be submitted for all reimbursements.
- All final expense
reports must be submitted within ten days of return.
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